better logging

backup-invoice-db.sh

@@ -0,0 +1,38 @@
+#!/bin/bash
+# /home/aknuth/scripts/backup-invoice-db.sh
+# Daily PostgreSQL backup for quote-invoice-system → iDrive e2
+
+set -euo pipefail
+
+BACKUP_DIR="/tmp/invoice-backups"
+TIMESTAMP=$(date +%Y%m%d_%H%M%S)
+BACKUP_FILE="invoice_db_${TIMESTAMP}.sql.gz"
+CONTAINER="quote_db"
+DB_USER="quoteuser"
+DB_NAME="quotes_db"
+RCLONE_REMOTE="invoice-backup:invoice-postgresdb"
+RETAIN_DAYS=30
+
+echo "🗄️ [BACKUP] Starting invoice DB backup..."
+
+# Create temp dir
+mkdir -p "$BACKUP_DIR"
+
+# Dump and compress
+docker exec "$CONTAINER" pg_dump -U "$DB_USER" "$DB_NAME" | gzip > "${BACKUP_DIR}/${BACKUP_FILE}"
+
+FILESIZE=$(du -h "${BACKUP_DIR}/${BACKUP_FILE}" | cut -f1)
+echo "📦 Dump complete: ${BACKUP_FILE} (${FILESIZE})"
+
+# Upload to iDrive e2
+rclone copy "${BACKUP_DIR}/${BACKUP_FILE}" "$RCLONE_REMOTE/" --log-level INFO
+echo "☁️ Uploaded to ${RCLONE_REMOTE}/${BACKUP_FILE}"
+
+# Clean up local temp
+rm -f "${BACKUP_DIR}/${BACKUP_FILE}"
+
+# Remove remote backups older than 30 days
+rclone delete "$RCLONE_REMOTE" --min-age "${RETAIN_DAYS}d" --log-level INFO
+echo "🧹 Remote cleanup done (>${RETAIN_DAYS} days)"
+
+echo "✅ [BACKUP] Invoice DB backup complete."

public/index.html

@@ -437,7 +437,10 @@
                             + Add Item
                         </button>
                     </div>
-                    <div id="invoice-items"></div>
+                    <div id="invoice-items" 
+                        class="overflow-y-auto pr-1"
+                        style="max-height: 40vh; min-height: 80px;">
+                    </div>
                 </div>
                 
                 <div class="bg-gray-50 p-4 rounded-lg">

public/js/modals/email-modal.js

@@ -2,7 +2,7 @@
 // Modal to review and send invoice emails via AWS SES
 // With Stripe Payment Link integration
 
-import { showSpinner, hideSpinner } from '../utils/helpers.js';
+import { showSpinner, hideSpinner, formatDate  } from '../utils/helpers.js';
 
 let currentInvoice = null;
 let quillInstance = null;
@@ -118,6 +118,7 @@ function renderModalContent() {
     // Variablen für den Text aufbereiten
     const invoiceNum = currentInvoice.invoice_number || currentInvoice.id;
     const totalDue = parseFloat(currentInvoice.balance ?? currentInvoice.total).toFixed(2);
+    const customerName = currentInvoice.customer_name || 'Valued Customer';
 
     // Datum formatieren
     let dueDateStr = 'Upon Receipt';
@@ -136,9 +137,36 @@ function renderModalContent() {
         paymentText = 'Our terms are Net 30.';
     }
     
-    const defaultHtml = `
+    // Detect overdue: unpaid + older than 30 days
-        <p>Good afternoon,</p>
+    const invoiceDateParsed = currentInvoice.invoice_date 
-        <p>Attached is invoice <strong>#${invoiceNum}</strong> for service performed at your location. The total amount due is <strong>$${totalDue}</strong>. ${paymentText}</p>
+        ? new Date(currentInvoice.invoice_date.split('T')[0]) 
+        : null;
+    const daysSinceInvoice = invoiceDateParsed 
+        ? Math.floor((new Date() - invoiceDateParsed) / 86400000) 
+        : 0;
+    const isOverdue = !currentInvoice.paid_date && daysSinceInvoice > 30;
+
+    let defaultHtml = '';
+
+    if (isOverdue) {
+        // Reminder / Overdue template
+        defaultHtml = `
+            <p>Dear ${customerName},</p>
+            <p>We hope this message finds you well. Our records indicate that invoice <strong>#${invoiceNum}</strong> in the amount of <strong>$${totalDue}</strong>, dated ${formatDate(currentInvoice.invoice_date)}, remains unpaid.</p>
+            <p>This invoice is now <strong>${daysSinceInvoice} days past the invoice date</strong>. We kindly request prompt payment at your earliest convenience.</p>
+            <p>For your convenience, you can pay securely online using the payment link included below. We accept both Credit Card and ACH bank transfer.</p>
+            <p>If payment has already been sent, please disregard this notice. Should you have any questions or need to discuss payment arrangements, please do not hesitate to reply to this email.</p>
+            <p>Thank you for your attention to this matter. We value your business and look forward to continuing our partnership.</p>
+            <p>Best regards,</p>
+            <p><strong>Claudia Knuth</strong></p>
+            <p>Bay Area Affiliates, Inc.</p>
+            <p>accounting@bayarea-cc.com</p>
+        `;
+    } else {
+        // Standard template
+        defaultHtml = `
+            <p>Dear ${customerName},</p>
+            <p>Attached is invoice <strong>#${invoiceNum}</strong> for service performed at your location. The total amount due is <strong>$${totalDue}</strong>, ${paymentText}</p>
             <p>Please pay at your earliest convenience. We appreciate your continued business.</p>
             <p>If you have any questions about the invoice, feel free to reply to this email.</p>
             <p>Best regards,</p>
@@ -146,6 +174,8 @@ function renderModalContent() {
             <p>Bay Area Affiliates, Inc.</p>
             <p>accounting@bayarea-cc.com</p>
         `;
+    }
+
     quillInstance.root.innerHTML = defaultHtml;
 
     // Bind Submit Handler

public/js/utils/api.js

@@ -73,7 +73,12 @@ const API = {
             body: JSON.stringify({ status })
         }).then(r => r.json()),
         getPdf: (id) => window.open(`/api/invoices/${id}/pdf`, '_blank'),
-        getHtml: (id) => window.open(`/api/invoices/${id}/html`, '_blank')
+        getHtml: (id) => window.open(`/api/invoices/${id}/html`, '_blank'),
+        updateSentDates: (id, dates) => fetch(`/api/invoices/${id}/sent-dates`, {
+            method: 'PATCH',
+            headers: { 'Content-Type': 'application/json' },
+            body: JSON.stringify({ sent_dates: dates })
+        }).then(r => r.json())    
     },
 
     // Payment API

public/js/views/invoice-view.js

@@ -218,20 +218,40 @@ function renderInvoiceRow(invoice) {
         statusBadge = `<span class="inline-block px-2 py-0.5 text-xs font-semibold rounded-full bg-orange-200 text-orange-800">Open</span>`;
     }
 
-    // Send Date
+    // Send Date — show actual sent dates if available, otherwise scheduled
     let sendDateDisplay = '—';
-    if (invoice.scheduled_send_date) {
+    const sentDates = invoice.sent_dates || [];
+    
+    if (sentDates.length > 0) {
+        // Show most recent sent date
+        const lastSent = sentDates[sentDates.length - 1];
+        sendDateDisplay = formatDate(lastSent);
+        
+        if (sentDates.length > 1) {
+            // Tooltip with all dates
+            const allDates = sentDates.map(d => formatDate(d)).join('&#10;');
+            sendDateDisplay = `<span title="All send dates:&#10;${allDates}" class="cursor-help border-b border-dotted border-gray-400">${formatDate(lastSent)}</span>`;
+            sendDateDisplay += ` <span class="text-xs text-gray-400">(${sentDates.length}x)</span>`;
+        }
+    } else if (invoice.scheduled_send_date) {
+        // No actual sends yet — show scheduled date with indicators
         const sendDate = parseLocalDate(invoice.scheduled_send_date);
         const today = new Date(); today.setHours(0, 0, 0, 0);
         const daysUntil = Math.floor((sendDate - today) / 86400000);
         sendDateDisplay = formatDate(invoice.scheduled_send_date);
-         if (!paid && invoice.email_status !== 'sent') {
+        if (!paid && invoice.email_status !== 'sent' && !overdue) {
             if (daysUntil < 0) sendDateDisplay += ` <span class="text-xs text-red-500">(${Math.abs(daysUntil)}d ago)</span>`;
             else if (daysUntil === 0) sendDateDisplay += ` <span class="text-xs text-orange-500 font-semibold">(today)</span>`;
             else if (daysUntil <= 3) sendDateDisplay += ` <span class="text-xs text-yellow-600">(in ${daysUntil}d)</span>`;
         }
     }
     
+    // Send Date cell — only clickable if actually sent
+    const sendDateClickable = sentDates.length > 0;
+    const sendDateCell = sendDateClickable
+        ? `<span class="cursor-pointer hover:text-blue-600" onclick="window.invoiceView.editSentDates(${invoice.id})" title="Click to edit sent dates">${sendDateDisplay}</span>`
+        : sendDateDisplay;
+
     // Amount column — show balance when partially paid
     let amountDisplay;
     if (partial) {
@@ -269,19 +289,10 @@ function renderInvoiceRow(invoice) {
     if (hasQbo && !paid && !overdue && invoice.email_status !== 'sent') {
         sendBtn = `<button onclick="window.invoiceView.setEmailStatus(${invoice.id}, 'sent')" class="text-indigo-600 hover:text-indigo-800 text-xs font-medium" title="Mark as sent to customer">📤 Mark Sent</button>`;
     }
-    // if (hasQbo && !paid && !overdue) {
-    //     sendBtn = `
-    //         <button onclick="window.invoiceView.setEmailStatus(${invoice.id}, 'sent')" class="text-gray-600 hover:text-gray-900 text-xs font-medium mr-4" title="Nur Status ändern">
-    //             ✔️ Mark Sent
-    //         </button>
-    //         <button onclick="window.emailModal.open(${invoice.id})" class="text-indigo-600 hover:text-indigo-800 text-xs font-medium" title="E-Mail via SES versenden">
-    //             📧 Send Email
-    //         </button>
-    // `;    }
     
     const delBtn = `<button onclick="window.invoiceView.remove(${invoice.id})" class="text-red-600 hover:text-red-900">Del</button>`;
 
-    const stripeEmailBtn = (!paid && hasQbo)
+    const stripeEmailBtn = (hasQbo && !paid && (invoice.email_status !== 'sent' || ((invoice.email_status === 'sent' && overdue))))
         ? `<button onclick="window.emailModal.open(${invoice.id})" title="Email with Stripe Payment Link" class="px-2 py-1 bg-purple-100 text-purple-700 rounded hover:bg-purple-200 text-xs font-semibold">💳 Pay Link</button>`
         : '';    
 
@@ -296,8 +307,9 @@ function renderInvoiceRow(invoice) {
             <td class="px-4 py-3 whitespace-nowrap text-sm font-medium text-gray-900">${invNumDisplay} ${statusBadge}</td>
             <td class="px-4 py-3 text-sm text-gray-500">${invoice.customer_name || 'N/A'}</td>
             <td class="px-4 py-3 whitespace-nowrap text-sm text-gray-500">${formatDate(invoice.invoice_date)}</td>
-            <td class="px-4 py-3 whitespace-nowrap text-sm text-gray-500">${sendDateDisplay}</td>
+            <td class="px-4 py-3 whitespace-nowrap text-sm text-gray-600">
-            <td class="px-4 py-3 whitespace-nowrap text-sm text-gray-500">${invoice.terms}</td>
+                ${sendDateCell}
+            </td>            <td class="px-4 py-3 whitespace-nowrap text-sm text-gray-500">${invoice.terms}</td>
             <td class="px-4 py-3 whitespace-nowrap text-sm text-gray-900 font-semibold">${amountDisplay}</td>
             <td class="px-4 py-3 whitespace-nowrap text-sm font-medium space-x-1">
                ${editBtn} ${qboBtn} ${pdfBtn} ${htmlBtn} ${sendBtn} ${stripeEmailBtn} ${stripeCheckBtn} ${paidBtn} ${delBtn}
@@ -579,11 +591,90 @@ async function checkStripePayment(invoiceId) {
         if (typeof hideSpinner === 'function') hideSpinner();
     }
 }
+
+async function editSentDates(invoiceId) {
+    const res = await fetch(`/api/invoices/${invoiceId}`);
+    const data = await res.json();
+    const invoice = data.invoice;
+    const sentDates = (invoice.sent_dates || []).map(d => d.split('T')[0]);
+
+    // Build modal
+    let modal = document.getElementById('sent-dates-modal');
+    if (!modal) {
+        modal = document.createElement('div');
+        modal.id = 'sent-dates-modal';
+        modal.className = 'fixed inset-0 bg-black bg-opacity-50 z-50 flex justify-center items-center';
+        document.body.appendChild(modal);
+    }
+
+    modal.innerHTML = `
+        <div class="bg-white rounded-lg shadow-2xl w-full max-w-sm mx-auto p-6">
+            <h3 class="text-lg font-bold text-gray-800 mb-4">Edit Sent Dates</h3>
+            <div id="sent-dates-list" class="space-y-2 mb-4"></div>
+            <button type="button" onclick="window.invoiceView._addSentDateRow()"
+                    class="text-sm text-blue-600 hover:text-blue-800 mb-4">+ Add date</button>
+            <div class="flex justify-end space-x-3 pt-4 border-t">
+                <button onclick="document.getElementById('sent-dates-modal').classList.add('hidden')"
+                        class="px-4 py-2 bg-gray-200 text-gray-700 rounded-md hover:bg-gray-300 text-sm">Cancel</button>
+                <button onclick="window.invoiceView._saveSentDates(${invoiceId})"
+                        class="px-4 py-2 bg-blue-600 text-white rounded-md hover:bg-blue-700 text-sm font-semibold">Save</button>
+            </div>
+        </div>`;
+
+    const list = document.getElementById('sent-dates-list');
+    if (sentDates.length === 0) {
+        _addSentDateRow();
+    } else {
+        sentDates.forEach(d => _addSentDateRow(d));
+    }
+
+    modal.classList.remove('hidden');
+}
+
+function _addSentDateRow(value = '') {
+    const list = document.getElementById('sent-dates-list');
+    if (!list) return;
+
+    const row = document.createElement('div');
+    row.className = 'flex items-center gap-2';
+    row.innerHTML = `
+        <input type="date" value="${value}" class="sent-date-input flex-1 px-3 py-2 border border-gray-300 rounded-md text-sm focus:ring-blue-500 focus:border-blue-500">
+        <button type="button" onclick="this.parentElement.remove()" class="px-2 py-1 bg-red-100 text-red-600 rounded hover:bg-red-200 text-sm">×</button>`;
+    list.appendChild(row);
+}
+
+async function _saveSentDates(invoiceId) {
+    const inputs = document.querySelectorAll('#sent-dates-list .sent-date-input');
+    const dates = [];
+    
+    for (const input of inputs) {
+        if (input.value) dates.push(input.value);
+    }
+
+    try {
+        const response = await fetch(`/api/invoices/${invoiceId}/sent-dates`, {
+            method: 'PATCH',
+            headers: { 'Content-Type': 'application/json' },
+            body: JSON.stringify({ sent_dates: dates })
+        });
+
+        if (response.ok) {
+            document.getElementById('sent-dates-modal').classList.add('hidden');
+            loadInvoices();
+        } else {
+            const err = await response.json();
+            alert(`Error: ${err.error}`);
+        }
+    } catch (e) {
+        console.error('Error updating sent dates:', e);
+        alert('Network error.');
+    }
+}
 // ============================================================
 // Expose
 // ============================================================
 
 window.invoiceView = {
     viewPDF, viewHTML, syncFromQBO, resetQbo, markPaid, setEmailStatus, edit, remove,
-    loadInvoices, renderInvoiceView, setStatus, checkStripePayment
+    loadInvoices, renderInvoiceView, setStatus, checkStripePayment, editSentDates ,_addSentDateRow, _saveSentDates
 };

qbo_helper.js

@@ -14,6 +14,7 @@ const fs = require('fs');
 const path = require('path');
 
 let oauthClient = null;
+let _lastSavedAccessToken = null;
 const tokenFile = path.join(__dirname, 'qbo_token.json');
 
 const getOAuthClient = () => {
@@ -73,12 +74,15 @@ function saveTokens() {
         const client = getOAuthClient();
         const token = client.getToken();
 
-        // Debug: Was genau bekommen wir vom Client?
+        // ── NEU: Nur speichern wenn access_token sich tatsächlich geändert hat ──
-        console.log("💾 Speichere Token... refresh_token vorhanden:", !!token.refresh_token, 
+        if (token.access_token === _lastSavedAccessToken) {
-                     "| access_token Länge:", (token.access_token || '').length,
+            return;  // Token unverändert – kein Save, kein Log
-                     "| realmId:", token.realmId || 'FEHLT');
+        }
+        _lastSavedAccessToken = token.access_token;
+
+        const ts = new Date().toISOString().replace('T',' ').substring(0,19);
+        console.log(`[${ts}] 💾 Token changed – saving (realmId: ${token.realmId || 'FEHLT'})`);
 
-        // Sicherstellen dass alle Pflichtfelder vorhanden sind
         const tokenToSave = {
             token_type: token.token_type || 'bearer',
             access_token: token.access_token,
@@ -90,14 +94,15 @@ function saveTokens() {
         };
 
         fs.writeFileSync(tokenFile, JSON.stringify(tokenToSave, null, 2));
-        console.log("💾 Tokens erfolgreich in qbo_token.json gespeichert.");
+        console.log(`[${ts}] 💾 Token saved to qbo_token.json`);
     } catch (e) {
-        console.error("❌ Fehler beim Speichern der Tokens:", e.message);
+        console.error(`❌ Fehler beim Speichern der Tokens: ${e.message}`);
     }
 }
 
 async function makeQboApiCall(requestOptions) {
     const client = getOAuthClient();
+    const ts = () => new Date().toISOString().replace('T',' ').substring(0,19);
 
     const currentToken = client.getToken();
     if (!currentToken || !currentToken.refresh_token) {
@@ -105,29 +110,17 @@ async function makeQboApiCall(requestOptions) {
     }
 
     const doRefresh = async () => {
-        console.log("🔄 QBO Token Refresh wird ausgeführt...");
+        console.log(`[${ts()}] 🔄 QBO Token Refresh...`);
-        
-        // Den Refresh Token als String extrahieren
         const refreshTokenStr = currentToken.refresh_token;
-        console.log("🔑 Refresh Token (erste 15 Zeichen):", refreshTokenStr.substring(0, 15) + "...");
-        
         try {
-            // KRITISCHER FIX: refreshUsingToken() statt refresh() verwenden!
-            // 
-            // refresh() ruft intern validateToken() auf, das bei unvollständigem
-            // Token-Objekt "The Refresh token is invalid" wirft — OHNE jemals
-            // Intuit zu kontaktieren.
-            //
-            // refreshUsingToken() akzeptiert den RT als String und umgeht das.
             const authResponse = await client.refreshUsingToken(refreshTokenStr);
-            console.log("✅ Token erfolgreich erneuert via refreshUsingToken().");
+            console.log(`[${ts()}] ✅ Token refreshed via refreshUsingToken()`);
-            saveTokens();
+            saveTokens();  // saveTokens prüft selbst ob sich was geändert hat
             return authResponse;
         } catch (e) {
             const errMsg = e.originalMessage || e.message || String(e);
-            console.error("❌ Refresh fehlgeschlagen:", errMsg);
+            console.error(`[${ts()}] ❌ Refresh failed: ${errMsg}`);
-            if (e.intuit_tid) console.error("   intuit_tid:", e.intuit_tid);
+            if (e.intuit_tid) console.error(`   intuit_tid: ${e.intuit_tid}`);
-            
             if (errMsg.includes('invalid_grant')) {
                 throw new Error(
                     "Der Refresh Token ist bei Intuit ungültig (invalid_grant). " +
@@ -140,35 +133,32 @@ async function makeQboApiCall(requestOptions) {
 
     try {
         const response = await client.makeApiCall(requestOptions);
-        
         const data = response.getJson ? response.getJson() : response.json;
 
         if (data.fault && data.fault.error) {
             const errorCode = data.fault.error[0].code;
-            
             if (errorCode === '3200' || errorCode === '3202' || errorCode === '3100') {
-                console.log(`⚠️ QBO meldet Token-Fehler (${errorCode}). Versuche Refresh und Retry...`);
+                console.log(`[${ts()}] ⚠️ QBO Token-Fehler (${errorCode}) – Refresh & Retry...`);
                 await doRefresh();
                 return await client.makeApiCall(requestOptions);
             }
             throw new Error(`QBO API Error ${errorCode}: ${data.fault.error[0].message}`);
         }
 
-        saveTokens();
+        // ── Kein saveTokens() hier – Token hat sich nicht geändert ──
         return response;
 
     } catch (e) {
         const isAuthError =
             e.response?.status === 401 ||
-            (e.authResponse && e.authResponse.response && e.authResponse.response.status === 401) ||
+            (e.authResponse?.response?.status === 401) ||
             e.message?.includes('AuthenticationFailed');
 
         if (isAuthError) {
-            console.log("⚠️ 401 Unauthorized / AuthFailed erhalten. Versuche Refresh und Retry...");
+            console.log(`[${ts()}] ⚠️ 401 – Refresh & Retry...`);
             await doRefresh();
             return await client.makeApiCall(requestOptions);
         }
-        
         throw e;
     }
 }

src/index.js

@@ -2,6 +2,14 @@
  * Quote & Invoice System - Main Entry Point
  * Modularized Backend
  */
+// ── Global timestamp logger – must be first line before any require ──
+const _ts = () => new Date().toISOString().replace('T', ' ').substring(0, 19);
+const _origLog   = console.log.bind(console);
+const _origWarn  = console.warn.bind(console);
+const _origError = console.error.bind(console);
+console.log   = (...a) => _origLog(`[${_ts()}]`, ...a);
+console.warn  = (...a) => _origWarn(`[${_ts()}]`, ...a);
+console.error = (...a) => _origError(`[${_ts()}]`, ...a);
 const express = require('express');
 const path = require('path');
 const puppeteer = require('puppeteer');
@@ -23,6 +31,7 @@ const { setBrowser } = require('./services/pdf-service');
 
 // Import recurring invoice scheduler
 const { startRecurringScheduler } = require('./services/recurring-service');
+const { startStripePolling } = require('./services/stripe-poll-service');
 
 const app = express();
 const PORT = process.env.PORT || 3000;
@@ -42,8 +51,8 @@ async function initBrowser() {
                 '--disable-dev-shm-usage',
                 '--disable-gpu',
                 '--disable-software-rasterizer',
-                '--no-zygote',
+                '--no-zygote'
-                '--single-process'
+                // '--single-process' WURDE ENTFERNT!
             ],
             protocolTimeout: 180000,
             timeout: 180000
@@ -53,12 +62,16 @@ async function initBrowser() {
         // Pass browser to PDF service
         setBrowser(browser);
 
-        // Restart browser if it crashes
+        // Restart browser if it crashes (mit Atempause!)
         browser.on('disconnected', () => {
-            console.log('[BROWSER] Browser disconnected, restarting...');
+            console.log('[BROWSER] Browser disconnected. Waiting 5 seconds before restarting...');
             browser = null;
             setBrowser(null);
+            
+            // 5 Sekunden warten, bevor ein Neustart versucht wird
+            setTimeout(() => {
                 initBrowser();
+            }, 5000); 
         });
     }
     return browser;
@@ -119,6 +132,7 @@ async function startServer() {
 
     // Start recurring invoice scheduler (checks every 24h)
     startRecurringScheduler();
+    startStripePolling();
 }
 
 // Graceful shutdown

src/routes/invoices.js

@@ -24,7 +24,28 @@ function calculateNextRecurringDate(invoiceDate, interval) {
     }
     return d.toISOString().split('T')[0];
 }
+/**
+ * Build HTML block for Stripe Payment Link on PDF invoice.
+ * Returns empty string if no link or invoice is already paid.
+ */
+function buildPaymentLinkHtml(invoice) {
+    if (!invoice.stripe_payment_link_url) return '';
+    if (invoice.paid_date || invoice.stripe_payment_status === 'paid') return '';
 
+    return `
+        <div style="margin-top: 30px; padding: 16px 20px; border: 2px solid #635bff; border-radius: 8px; text-align: center;">
+            <p style="font-size: 14px; font-weight: bold; color: #635bff; margin: 0 0 8px 0;">
+                Pay Online — Credit Card or ACH
+            </p>
+            <a href="${invoice.stripe_payment_link_url}" 
+               style="font-size: 13px; color: #635bff; word-break: break-all;">
+                ${invoice.stripe_payment_link_url}
+            </a>
+            <p style="font-size: 11px; color: #888; margin: 8px 0 0 0;">
+                Secure payment powered by Stripe. ACH payments incur lower processing fees.
+            </p>
+        </div>`;
+}
 // GET all invoices
 router.get('/', async (req, res) => {
     try {
@@ -64,7 +85,7 @@ router.get('/:id', async (req, res) => {
     try {
         const invoiceResult = await pool.query(`
             SELECT i.*, c.name as customer_name, c.qbo_id as customer_qbo_id,
-                   c.line1, c.line2, c.line3, c.line4, c.city, c.state, c.zip_code, c.account_number,
+                   c.email, c.line1, c.line2, c.line3, c.line4, c.city, c.state, c.zip_code, c.account_number,
                    COALESCE((SELECT SUM(pi.amount) FROM payment_invoices pi WHERE pi.invoice_id = i.id), 0) as amount_paid
             FROM invoices i
             LEFT JOIN customers c ON i.customer_id = c.id
@@ -745,7 +766,8 @@ router.get('/:id/pdf', async (req, res) => {
             .replace('{{INVOICE_DATE}}', formatDate(invoice.invoice_date))
             .replace('{{TERMS}}', invoice.terms)
             .replace('{{AUTHORIZATION}}', authHTML)
-            .replace('{{ITEMS}}', itemsHTML);
+            .replace('{{ITEMS}}', itemsHTML)
+            .replace('{{PAYMENT_LINK}}', buildPaymentLinkHtml(invoice));
 
         const pdf = await generatePdfFromHtml(html);
         
@@ -808,7 +830,8 @@ router.get('/:id/html', async (req, res) => {
             .replace('{{INVOICE_DATE}}', formatDate(invoice.invoice_date))
             .replace('{{TERMS}}', invoice.terms)
             .replace('{{AUTHORIZATION}}', authHTML)
-            .replace('{{ITEMS}}', itemsHTML);
+            .replace('{{ITEMS}}', itemsHTML)
+            .replace('{{PAYMENT_LINK}}', buildPaymentLinkHtml(invoice));
 
         res.setHeader('Content-Type', 'text/html');
         res.send(html);
@@ -862,7 +885,8 @@ router.post('/:id/send-email', async (req, res) => {
             .replace('{{INVOICE_DATE}}', formatDate(invoice.invoice_date))
             .replace('{{TERMS}}', invoice.terms)
             .replace('{{AUTHORIZATION}}', authHTML)
-            .replace('{{ITEMS}}', itemsHTML);
+            .replace('{{ITEMS}}', itemsHTML)
+            .replace('{{PAYMENT_LINK}}', buildPaymentLinkHtml(invoice));
         
         const pdfBuffer = await generatePdfFromHtml(html);
 
@@ -870,8 +894,15 @@ router.post('/:id/send-email', async (req, res) => {
         const stripeLink = invoice.stripe_payment_link_url || null;
         const info = await sendInvoiceEmail(invoice, recipientEmail, customText, stripeLink, pdfBuffer);
 
-        // 4. (Optional) Status in der DB aktualisieren
+        // 4. Status in der DB aktualisieren
-        //await pool.query('UPDATE invoices SET email_status = $1 WHERE id = $2', ['sent', id]);
+        await pool.query(
+            `UPDATE invoices 
+            SET email_status = 'sent', 
+                sent_dates = array_append(COALESCE(sent_dates, '{}'), CURRENT_DATE),
+                updated_at = CURRENT_TIMESTAMP 
+            WHERE id = $1`,
+            [id]
+        );
 
         res.json({ success: true, messageId: info.messageId });
 
@@ -1160,4 +1191,35 @@ async function recordStripePaymentInQbo(invoice, amount, methodLabel, stripeFee,
         feeBooked: stripeFee > 0
     };
 }
+// PATCH update sent dates only
+router.patch('/:id/sent-dates', async (req, res) => {
+    const { id } = req.params;
+    const { sent_dates } = req.body;
+
+    if (!Array.isArray(sent_dates)) {
+        return res.status(400).json({ error: 'sent_dates must be an array of date strings.' });
+    }
+
+    // Validate each date
+    for (const d of sent_dates) {
+        if (!/^\d{4}-\d{2}-\d{2}$/.test(d)) {
+            return res.status(400).json({ error: `Invalid date format: ${d}. Expected YYYY-MM-DD.` });
+        }
+    }
+
+    try {
+        // Sort chronologically
+        const sorted = [...sent_dates].sort();
+
+        await pool.query(
+            'UPDATE invoices SET sent_dates = $1, updated_at = CURRENT_TIMESTAMP WHERE id = $2',
+            [sorted, id]
+        );
+
+        res.json({ success: true, sent_dates: sorted });
+    } catch (error) {
+        console.error('Error updating sent dates:', error);
+        res.status(500).json({ error: 'Failed to update sent dates.' });
+    }
+});
 module.exports = router;

src/routes/qbo.js

@@ -409,6 +409,7 @@ router.post('/record-payment', async (req, res) => {
     }
 });
 
+
 // POST sync payments from QBO
 router.post('/sync-payments', async (req, res) => {
     const dbClient = await pool.connect();
@@ -430,6 +431,7 @@ router.post('/sync-payments', async (req, res) => {
         const companyId = oauthClient.getToken().realmId;
         const baseUrl = getQboBaseUrl();
 
+        // ── Batch-fetch all invoices from QBO (max 50 per query) ──────────
         const batchSize = 50;
         const qboInvoices = new Map();
 
@@ -437,18 +439,59 @@ router.post('/sync-payments', async (req, res) => {
             const batch = openInvoices.slice(i, i + batchSize);
             const ids = batch.map(inv => `'${inv.qbo_id}'`).join(',');
             const query = `SELECT Id, DocNumber, Balance, TotalAmt, LinkedTxn FROM Invoice WHERE Id IN (${ids})`;
-
             const response = await makeQboApiCall({
                 url: `${baseUrl}/v3/company/${companyId}/query?query=${encodeURI(query)}`,
                 method: 'GET'
             });
             const data = response.getJson ? response.getJson() : response.json;
-            const invoices = data.QueryResponse?.Invoice || [];
+            (data.QueryResponse?.Invoice || []).forEach(inv => qboInvoices.set(inv.Id, inv));
-            invoices.forEach(inv => qboInvoices.set(inv.Id, inv));
         }
 
-        console.log(`🔍 QBO Sync: ${openInvoices.length} offene Invoices, ${qboInvoices.size} aus QBO geladen`);
+        console.log(`🔍 QBO Sync: ${openInvoices.length} invoices checked, ${qboInvoices.size} loaded from QBO`);
 
+        // ── Collect all unique Payment IDs that need to be fetched ────────
+        // Instead of fetching each payment one-by-one, collect all IDs first
+        // then batch-fetch them in one query per 30 IDs
+        const paymentIdsToFetch = new Set();
+        for (const localInv of openInvoices) {
+            const qboInv = qboInvoices.get(localInv.qbo_id);
+            if (!qboInv || parseFloat(qboInv.Balance) !== 0) continue;
+            if (qboInv.LinkedTxn) {
+                for (const txn of qboInv.LinkedTxn) {
+                    if (txn.TxnType === 'Payment') paymentIdsToFetch.add(txn.TxnId);
+                }
+            }
+        }
+
+        // Batch-fetch all payments in groups of 30
+        const UNDEPOSITED_FUNDS_ID = '221';
+        const paymentDepositMap = new Map(); // paymentId -> isDeposited (bool)
+
+        if (paymentIdsToFetch.size > 0) {
+            console.log(`💳 Fetching ${paymentIdsToFetch.size} unique payment(s) from QBO...`);
+            const pmIds = [...paymentIdsToFetch];
+            const pmBatchSize = 30;
+            for (let i = 0; i < pmIds.length; i += pmBatchSize) {
+                const batch = pmIds.slice(i, i + pmBatchSize);
+                const pmQuery = `SELECT Id, DepositToAccountRef FROM Payment WHERE Id IN (${batch.map(id => `'${id}'`).join(',')})`;
+                try {
+                    const pmRes = await makeQboApiCall({
+                        url: `${baseUrl}/v3/company/${companyId}/query?query=${encodeURI(pmQuery)}`,
+                        method: 'GET'
+                    });
+                    const pmData = pmRes.getJson ? pmRes.getJson() : pmRes.json;
+                    for (const pm of (pmData.QueryResponse?.Payment || [])) {
+                        const isDeposited = pm.DepositToAccountRef?.value !== UNDEPOSITED_FUNDS_ID;
+                        paymentDepositMap.set(pm.Id, isDeposited);
+                    }
+                } catch (e) {
+                    console.log(`⚠️  Payment batch fetch error (non-fatal): ${e.message}`);
+                }
+            }
+            console.log(`💳 Payment deposit status loaded for ${paymentDepositMap.size} payment(s)`);
+        }
+
+        // ── Process invoices ───────────────────────────────────────────────
         let updated = 0;
         let newPayments = 0;
 
@@ -463,30 +506,18 @@ router.post('/sync-payments', async (req, res) => {
             const localPaid  = parseFloat(localInv.local_paid) || 0;
 
             if (qboBalance === 0 && qboTotal > 0) {
-                const UNDEPOSITED_FUNDS_ID = '221';
+                // Determine Paid vs Deposited using pre-fetched map
                 let status = 'Paid';
-
                 if (qboInv.LinkedTxn) {
                     for (const txn of qboInv.LinkedTxn) {
-                        if (txn.TxnType === 'Payment') {
+                        if (txn.TxnType === 'Payment' && paymentDepositMap.get(txn.TxnId) === true) {
-                            try {
-                                const pmRes = await makeQboApiCall({
-                                    url: `${baseUrl}/v3/company/${companyId}/payment/${txn.TxnId}`,
-                                    method: 'GET'
-                                });
-                                const pmData = pmRes.getJson ? pmRes.getJson() : pmRes.json;
-                                const payment = pmData.Payment;
-                                if (payment && payment.DepositToAccountRef &&
-                                    payment.DepositToAccountRef.value !== UNDEPOSITED_FUNDS_ID) {
                             status = 'Deposited';
-                                }
+                            break;
-                            } catch (e) { /* ignore */ }
                         }
                     }
                 }
 
-                const needsUpdate = !localInv.paid_date || localInv.payment_status !== status;
+                if (!localInv.paid_date || localInv.payment_status !== status) {
-                if (needsUpdate) {
                     await dbClient.query(
                         `UPDATE invoices SET 
                             paid_date = COALESCE(paid_date, CURRENT_DATE),
@@ -503,7 +534,9 @@ router.post('/sync-payments', async (req, res) => {
                 if (diff > 0.01) {
                     const payResult = await dbClient.query(
                         `INSERT INTO payments (payment_date, payment_method, total_amount, customer_id, notes, created_at)
-                         VALUES (CURRENT_DATE, 'Synced from QBO', $1, (SELECT customer_id FROM invoices WHERE id = $2), 'Synced from QBO', CURRENT_TIMESTAMP)
+                         VALUES (CURRENT_DATE, 'Synced from QBO', $1, 
+                                 (SELECT customer_id FROM invoices WHERE id = $2), 
+                                 'Synced from QBO', CURRENT_TIMESTAMP)
                          RETURNING id`,
                         [diff, localInv.id]
                     );
@@ -512,15 +545,14 @@ router.post('/sync-payments', async (req, res) => {
                         [payResult.rows[0].id, localInv.id, diff]
                     );
                     newPayments++;
-                    console.log(`   💰 #${localInv.invoice_number}: +$${diff.toFixed(2)} payment synced`);
+                    console.log(`   💰 #${localInv.invoice_number}: +$${diff.toFixed(2)} synced`);
                 }
 
             } else if (qboBalance > 0 && qboBalance < qboTotal) {
                 const qboPaid = qboTotal - qboBalance;
                 const diff = qboPaid - localPaid;
 
-                const needsUpdate = localInv.payment_status !== 'Partial';
+                if (localInv.payment_status !== 'Partial') {
-                if (needsUpdate) {
                     await dbClient.query(
                         'UPDATE invoices SET payment_status = $1, updated_at = CURRENT_TIMESTAMP WHERE id = $2',
                         ['Partial', localInv.id]
@@ -531,7 +563,9 @@ router.post('/sync-payments', async (req, res) => {
                 if (diff > 0.01) {
                     const payResult = await dbClient.query(
                         `INSERT INTO payments (payment_date, payment_method, total_amount, customer_id, notes, created_at)
-                         VALUES (CURRENT_DATE, 'Synced from QBO', $1, (SELECT customer_id FROM invoices WHERE id = $2), 'Synced from QBO', CURRENT_TIMESTAMP)
+                         VALUES (CURRENT_DATE, 'Synced from QBO', $1,
+                                 (SELECT customer_id FROM invoices WHERE id = $2),
+                                 'Synced from QBO', CURRENT_TIMESTAMP)
                          RETURNING id`,
                         [diff, localInv.id]
                     );
@@ -540,7 +574,7 @@ router.post('/sync-payments', async (req, res) => {
                         [payResult.rows[0].id, localInv.id, diff]
                     );
                     newPayments++;
-                    console.log(`   📎 #${localInv.invoice_number}: Partial +$${diff.toFixed(2)} ($${qboPaid.toFixed(2)} of $${qboTotal.toFixed(2)})`);
+                    console.log(`   📎 #${localInv.invoice_number}: Partial +$${diff.toFixed(2)} ($${qboPaid.toFixed(2)} / $${qboTotal.toFixed(2)})`);
                 }
             }
         }
@@ -552,7 +586,7 @@ router.post('/sync-payments', async (req, res) => {
 
         await dbClient.query('COMMIT');
 
-        console.log(`✅ Sync abgeschlossen: ${updated} aktualisiert, ${newPayments} neue Payments`);
+        console.log(`✅ Sync complete: ${updated} updated, ${newPayments} new payments`);
         res.json({
             synced: updated,
             new_payments: newPayments,
@@ -562,7 +596,7 @@ router.post('/sync-payments', async (req, res) => {
 
     } catch (error) {
         await dbClient.query('ROLLBACK').catch(() => {});
-        console.error('❌ Sync Error:', error);
+        console.log(`❌ Sync Error: ${error.message}`);
         res.status(500).json({ error: 'Sync failed: ' + error.message });
     } finally {
         dbClient.release();

src/services/email-service.js

@@ -117,6 +117,7 @@ async function sendInvoiceEmail(invoice, recipientEmail, customText, stripePayme
     const mailOptions = {
         from: '"Bay Area Affiliates Inc. Accounting" <accounting@bayarea-cc.com>',
         to: recipientEmail,
+        bcc: 'accounting@bayarea-cc.com',
         subject: `Invoice #${invoice.invoice_number || invoice.id} from Bay Area Affiliates, Inc.`,
         html: htmlContent,
         attachments: [

src/services/pdf-service.js

@@ -33,8 +33,11 @@ async function generatePdfFromHtml(html, options = {}) {
     }
 
     const page = await browser.newPage();
-    //await page.setContent(html, { waitUntil: 'networkidle0', timeout: 60000 });
+    
-    await page.setContent(html, { waitUntil: 'load', timeout: 5000 });
+    try {
+        // Erhöhtes Timeout: 5 Sekunden sind unter Docker manchmal zu wenig.
+        // Besser auf 15 Sekunden (15000) setzen, um den Fehler von vornherein zu vermeiden.
+        await page.setContent(html, { waitUntil: 'load', timeout: 15000 });
 
         const pdf = await page.pdf({
             format,
@@ -42,8 +45,14 @@ async function generatePdfFromHtml(html, options = {}) {
             margin
         });
         
-    await page.close();
         return pdf;
+    } finally {
+        // Dieser Block wird IMMER ausgeführt, selbst wenn oben ein Fehler fliegt.
+        // Der Tab wird also zu 100% wieder geschlossen.
+        if (page) {
+            await page.close();
+        }
+    }
 }
 
 /**
@@ -109,18 +118,27 @@ function renderInvoiceItems(items, invoice = null) {
             <td class="total-amount" style="font-size: 16px;">$${formatMoney(total)}</td>
         </tr>`;
     
+    // Add downpayment/balance if partial
     // Add downpayment/balance if partial
     if (amountPaid > 0) {
+        const isFullyPaid = balanceDue <= 0.01; // allow for rounding
+        const paymentLabel = isFullyPaid ? 'Payment:' : 'Downpayment:';
+        
         itemsHTML += `
         <tr class="footer-row">
-            <td colspan="3" class="total-label" style="color: #059669;">Downpayment:</td>
+            <td colspan="3" class="total-label" style="color: #059669;">${paymentLabel}</td>
             <td class="total-amount" style="color: #059669;">-$${formatMoney(amountPaid)}</td>
-        </tr>
+        </tr>`;
+
+        // Only show BALANCE DUE row if there's actually a remaining balance
+        if (!isFullyPaid) {
+            itemsHTML += `
         <tr class="footer-row">
             <td colspan="3" class="total-label" style="font-weight: bold; font-size: 16px; border-top: 2px solid #333; padding-top: 8px;">BALANCE DUE:</td>
             <td class="total-amount" style="font-weight: bold; font-size: 16px; border-top: 2px solid #333; padding-top: 8px;">$${formatMoney(balanceDue)}</td>
         </tr>`;
         }
+    }
     
     // Thank you message
     itemsHTML += `

src/services/stripe-poll-service.js

@@ -0,0 +1,238 @@
+// src/services/stripe-poll-service.js
+/**
+ * Stripe Payment Polling Service
+ * Periodically checks all open Stripe payment links for completed payments.
+ * 
+ * Similar pattern to recurring-service.js:
+ * - Runs every 4 hours (and once on startup after 2 min delay)
+ * - Finds invoices with active Stripe links that aren't paid yet
+ * - Checks each via Stripe API
+ * - Records payment + QBO booking if paid
+ */
+
+const { pool } = require('../config/database');
+const { checkPaymentStatus, deactivatePaymentLink, calculateStripeFee } = require('./stripe-service');
+const { getOAuthClient, getQboBaseUrl, makeQboApiCall } = require('../config/qbo');
+
+const POLL_INTERVAL_MS = 4 * 60 * 60 * 1000; // 4 hours
+const STARTUP_DELAY_MS = 2 * 60 * 1000;       // 2 minutes after boot
+
+/**
+ * Check all invoices with open Stripe payment links
+ */
+async function pollStripePayments() {
+    console.log('💳 [STRIPE-POLL] Checking for completed Stripe payments...');
+
+    const dbClient = await pool.connect();
+    try {
+        // Find all invoices with active (unpaid) Stripe links
+        const result = await dbClient.query(`
+            SELECT i.*, c.name as customer_name, c.qbo_id as customer_qbo_id,
+                   COALESCE((SELECT SUM(pi.amount) FROM payment_invoices pi WHERE pi.invoice_id = i.id), 0) as amount_paid
+            FROM invoices i
+            LEFT JOIN customers c ON i.customer_id = c.id
+            WHERE i.stripe_payment_link_id IS NOT NULL
+              AND i.stripe_payment_status NOT IN ('paid')
+              AND i.paid_date IS NULL
+        `);
+
+        const openInvoices = result.rows;
+
+        if (openInvoices.length === 0) {
+            console.log('💳 [STRIPE-POLL] No open Stripe payment links to check.');
+            return;
+        }
+
+        console.log(`💳 [STRIPE-POLL] Checking ${openInvoices.length} invoice(s)...`);
+
+        let paidCount = 0;
+        let processingCount = 0;
+        let errorCount = 0;
+
+        for (const invoice of openInvoices) {
+            try {
+                const status = await checkPaymentStatus(invoice.stripe_payment_link_id);
+
+                // Update status if changed
+                if (status.status !== invoice.stripe_payment_status) {
+                    await dbClient.query(
+                        'UPDATE invoices SET stripe_payment_status = $1, updated_at = CURRENT_TIMESTAMP WHERE id = $2',
+                        [status.status, invoice.id]
+                    );
+                }
+
+                if (status.status === 'processing') {
+                    processingCount++;
+                    console.log(`   ⏳ #${invoice.invoice_number}: ACH processing`);
+                    continue;
+                }
+
+                if (!status.paid) continue;
+
+                // === PAID — process it ===
+                const amountReceived = status.details.amountReceived;
+                const paymentMethod = status.details.paymentMethod;
+                const stripeFee = status.details.stripeFee;
+                const methodLabel = paymentMethod === 'us_bank_account' ? 'ACH' : 'Credit Card';
+
+                invoice.amount_paid = parseFloat(invoice.amount_paid) || 0;
+
+                await dbClient.query('BEGIN');
+
+                // 1. Record local payment
+                const payResult = await dbClient.query(
+                    `INSERT INTO payments (payment_date, payment_method, total_amount, customer_id, reference_number, notes, created_at)
+                     VALUES (CURRENT_DATE, $1, $2, $3, $4, $5, CURRENT_TIMESTAMP)
+                     RETURNING id`,
+                    [
+                        `Stripe ${methodLabel}`,
+                        amountReceived,
+                        invoice.customer_id,
+                        status.details.paymentIntentId || status.details.sessionId,
+                        `Stripe ${methodLabel} — Fee: $${stripeFee.toFixed(2)} (auto-polled)`
+                    ]
+                );
+
+                await dbClient.query(
+                    'INSERT INTO payment_invoices (payment_id, invoice_id, amount) VALUES ($1, $2, $3)',
+                    [payResult.rows[0].id, invoice.id, amountReceived]
+                );
+
+                // 2. Check if fully paid
+                const newTotalPaid = invoice.amount_paid + amountReceived;
+                const invoiceTotal = parseFloat(invoice.total) || 0;
+                const fullyPaid = newTotalPaid >= (invoiceTotal - 0.01);
+
+                await dbClient.query(
+                    `UPDATE invoices SET 
+                        stripe_payment_status = 'paid',
+                        paid_date = ${fullyPaid ? 'COALESCE(paid_date, CURRENT_DATE)' : 'paid_date'},
+                        payment_status = $1,
+                        updated_at = CURRENT_TIMESTAMP
+                     WHERE id = $2`,
+                    [fullyPaid ? 'Stripe' : 'Partial', invoice.id]
+                );
+
+                // 3. Deactivate link
+                await deactivatePaymentLink(invoice.stripe_payment_link_id);
+
+                // 4. QBO booking
+                if (invoice.qbo_id && invoice.customer_qbo_id) {
+                    try {
+                        await recordStripePaymentInQbo(invoice, amountReceived, methodLabel, stripeFee,
+                            status.details.paymentIntentId || '');
+                    } catch (qboErr) {
+                        console.error(`   ⚠️ QBO booking failed for #${invoice.invoice_number}:`, qboErr.message);
+                    }
+                }
+
+                await dbClient.query('COMMIT');
+                paidCount++;
+                console.log(`   ✅ #${invoice.invoice_number}: $${amountReceived.toFixed(2)} via Stripe ${methodLabel} (Fee: $${stripeFee.toFixed(2)})`);
+
+            } catch (err) {
+                await dbClient.query('ROLLBACK').catch(() => {});
+                errorCount++;
+                console.error(`   ❌ #${invoice.invoice_number}: ${err.message}`);
+            }
+        }
+
+        console.log(`💳 [STRIPE-POLL] Done: ${paidCount} paid, ${processingCount} processing, ${errorCount} errors (of ${openInvoices.length} checked)`);
+
+    } catch (error) {
+        console.error('💳 [STRIPE-POLL] Fatal error:', error.message);
+    } finally {
+        dbClient.release();
+    }
+}
+
+/**
+ * Record Stripe payment in QBO (same logic as in invoices.js check-payment route)
+ */
+async function recordStripePaymentInQbo(invoice, amount, methodLabel, stripeFee, reference) {
+    const oauthClient = getOAuthClient();
+    const companyId = oauthClient.getToken().realmId;
+    const baseUrl = getQboBaseUrl();
+
+    // 1. QBO Payment
+    const paymentPayload = {
+        CustomerRef: { value: invoice.customer_qbo_id },
+        TotalAmt: amount,
+        TxnDate: new Date().toISOString().split('T')[0],
+        PaymentRefNum: reference ? reference.substring(0, 21) : 'Stripe',
+        PrivateNote: `Stripe ${methodLabel} — auto-polled`,
+        Line: [{
+            Amount: amount,
+            LinkedTxn: [{
+                TxnId: invoice.qbo_id,
+                TxnType: 'Invoice'
+            }]
+        }],
+        DepositToAccountRef: { value: '221' }
+    };
+
+    const paymentRes = await makeQboApiCall({
+        url: `${baseUrl}/v3/company/${companyId}/payment`,
+        method: 'POST',
+        headers: { 'Content-Type': 'application/json' },
+        body: JSON.stringify(paymentPayload)
+    });
+
+    const paymentData = paymentRes.getJson ? paymentRes.getJson() : paymentRes.json;
+    if (paymentData.Fault) {
+        const errMsg = paymentData.Fault.Error?.map(e => `${e.Message}: ${e.Detail}`).join('; ');
+        throw new Error('QBO Payment failed: ' + errMsg);
+    }
+    console.log(`   📗 QBO Payment: ID ${paymentData.Payment?.Id}`);
+
+    // 2. QBO Expense for fee
+    if (stripeFee > 0) {
+        const expensePayload = {
+            AccountRef: { value: '244', name: 'PlainsCapital Bank' },
+            TxnDate: new Date().toISOString().split('T')[0],
+            PaymentType: 'Check',
+            PrivateNote: `Stripe fee for Invoice #${invoice.invoice_number} (${methodLabel}) — auto-polled`,
+            Line: [{
+                DetailType: 'AccountBasedExpenseLineDetail',
+                Amount: stripeFee,
+                AccountBasedExpenseLineDetail: {
+                    AccountRef: { value: '1150040001', name: 'Payment Processing Fees' }
+                },
+                Description: `Stripe ${methodLabel} fee — Invoice #${invoice.invoice_number}`
+            }]
+        };
+
+        const expenseRes = await makeQboApiCall({
+            url: `${baseUrl}/v3/company/${companyId}/purchase`,
+            method: 'POST',
+            headers: { 'Content-Type': 'application/json' },
+            body: JSON.stringify(expensePayload)
+        });
+
+        const expenseData = expenseRes.getJson ? expenseRes.getJson() : expenseRes.json;
+        if (expenseData.Fault) {
+            console.error(`   ⚠️ QBO Fee booking failed:`, JSON.stringify(expenseData.Fault));
+        } else {
+            console.log(`   📗 QBO Fee: ID ${expenseData.Purchase?.Id} ($${stripeFee.toFixed(2)})`);
+        }
+    }
+}
+
+/**
+ * Start the polling scheduler
+ */
+function startStripePolling() {
+    // First check after startup delay
+    setTimeout(() => {
+        pollStripePayments();
+    }, STARTUP_DELAY_MS);
+
+    // Then every 4 hours
+    setInterval(() => {
+        pollStripePayments();
+    }, POLL_INTERVAL_MS);
+
+    console.log(`💳 [STRIPE-POLL] Scheduler started (every ${POLL_INTERVAL_MS / 3600000}h, first check in ${STARTUP_DELAY_MS / 1000}s)`);
+}
+
+module.exports = { startStripePolling, pollStripePayments };

templates/invoice-template.html

@@ -282,6 +282,7 @@
                 {{ITEMS}}
             </tbody>
         </table>
+        {{PAYMENT_LINK}}
     </div>
 </body>
 </html>